Derbyshire Running Coach - Guided Runs - Race Organisation

Booking

Your booking for a full weekend package is secured with a £50 deposit per person, with the remaining balance is to be paid no later than 8 weeks prior to the event. If you choose run only options, full payment can be made in advance or on arrival. Payments can be made by bank transfer (preferred), cheque or cash (run only options).

 

Accommodation

Accommodation is within small dormitories, which vary in size from 2 to 8 beds. If you are coming as a group or couple we will do our best to keep you together, but this cannot be guaranteed. As far as possible we will segregate sexes for those that prefer a single sex dormitory, but there may be a requirement for a mixed area. If you have any specific requests, please discuss when booking, as once places are allocated it will be difficult to move you around. Our ability to honour requests will depend on the make up of attendees. 

 

Cancellations

If you need to cancel your booking, please contact us as soon as possible. However, the following conditions apply.

• If you cancel less than 4 weeks before the start of the event, we will retain 100% of the full amount paid by you.

• If you cancel less than 8 weeks before the event, we will retain 50% of the full amount paid by you.

• If you cancel more than 8 weeks before the event, we will just retain the deposit.

• If you fail to pay the balance by the due time we will, unless agreed otherwise, assume you have cancelled and retain your deposit.

 

You may transfer your booking to another person without incurring additional charge. However, it is your responsibility to identify a substitute, unless we have someone on a waiting list that is willing to take your place.

 

Peak Running reserves the right to make adjustments to the programme of events, including the cancellation of one or more activities, at short notice and without prior notice (e.g. in the event of extreme weather or external events outside of our control). If this is necessary, Peak Running will take all reasonable steps to provide alternative replacement activities but is not obliged to provide participants with any refund.

 

In the event that it is necessary to cancel the entire event, prior to its commencement for reasons that were under Peak Running’s control, participants will be offered a full refund or the opportunity to transfer to a future event. However, no liability is accepted for any associated costs (e.g. travel bookings) incurred by participants.

 

Suitability

All participants:

• Must be 18 years old or above;

• Take responsibility for ensuring their own fitness to participate in the event and associated activities;

• Declare all relevant medical details;

• Inform the event management team immediately in the event of injury or illness affecting their ability to take part; and

• Follow the instructions given by the run leaders at all times during the run series.

 

Behaviour

Peak Running reserves the right to, at any time, remove participants from the event or prevent participants participating in activities if, at the event manager’s sole discretion, they consider such action necessary for safety reasons or the proper enjoyment of the event by other participants, or for any other reasonable reason. No refund shall be made if the participant has acted negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the event or other participants, so as to cause his/her removal. 

 

Liability

Peak Running accepts no liability for any damage, injury or loss suffered by participants, or to any other persons, or to any property in connection with the event or otherwise.

 

While Peak Running will take all reasonable care with the staging of any event, participants acknowledge that personal accident and personal items insurance are his or her sole responsibility.

 

Photography

Unless specifically requested otherwise, the participant consents to being photographed and filmed throughout the event and that these films and photographs may be used in any media for the purpose of advertising, publicity and otherwise in relation to the promotion of the event and/or future events promoted by Peak Running.